Criminal Records

office pointing at computer screen

Police Record Checks

The Orangeville Police Service has helped to reduce the risk and liability to employers and organizations by conducting Criminal Record Checks for corporations, not-for-profit organizations, and individuals.

Criminal Record Checks help you to select safe, honest and reliable people, while deterring dangerous individuals from trying to join your organization. The standard practice for many businesses and organizations is a one-time check at the time of hire. Circumstances change throughout careers and annual or more frequent checks of employees and volunteers can assist with your overall risk management strategy.

The Records Department provides Police Records and Criminal Record Checks to members of the public, as permitted by legislation.

Citizens of Orangeville who require a police criminal record check, a police information check and/or a police vulnerable sector check must attend the Records Department in person, located at the Orangeville Police Station to complete or drop off all required forms.

On July 25, 2011 the Ontario Association of Chiefs of Police introduced new guidelines for police record checks. The guidelines are intended to promote consistency in processing methods, terminology, and access throughout Ontario.

The new guidelines introduce three types of police record checks as outlined below. Orangeville Police fee schedule is as follows:

  • Police Criminal Record Check (non-vulnerable sector)
    • Volunteer check – $25.00
    • Employment check – $35.00
  • Police Information Check Police (non-vulnerable sector)
    • Volunteer check – $25.00
    • Employment check – $35.00
  • Police Vulnerable Sector Check
    • Volunteer check – $40.00
    • Volunteer check if fingerprints required – $65.00*
    • *Note: Volunteers will be required to provide a letter from the organization you are volunteering for in order to have the $25.00 RCMP fee waived
    • Employment check with prints $55.00 + additional $25.00 RCMP fee
  • Record of Suspension Application – $40.00
  • Fingerprints for Record of Suspension Application – $65.00
  • Express Check – while you wait (if no fingerprints are required – $50.00)
  • Extra Copy – if an additional copy of your Record Check a duplicate copy can be requested at a fee of $10.00 per copy

If you are unsure what type of Record Check you require please refer to the link, What type of Record Check Do I Require.

Hours and Process

Hours

Monday 8:00 a.m. to 10:00 p.m.
Tuesday 8:00 a.m. to 10:00 p.m.
Wednesday 8:00 a.m. to 10:00 p.m.
Thursday 8:00 a.m. to 10:00 p.m.
Friday 8:00 a.m. to 10:00 p.m.
Saturday 8:00 a.m. to 4:00 p.m.
Sunday Closed

Closed on Statutory holidays

Process

  • Submit application forms with 2 acceptable pieces of identification in person at the Orangeville Police Service, 390 C Line, Orangeville
  • Note:  If you have a criminal record, a completed Declaration of Criminal Record form is required with the Police Criminal Record Check or the Police information Check
  • Police record checks take approximately 3 to 7 business days
  • Completed checks containing criminal record and/or police record information are to be picked-up in person by applicants
  • Orangeville Police can conduct an express check for you while you wait if no finger prints are required. There is an additional fee for an express check (see fee schedule)

Disclaimer

  • It is the choice of the applicant to decide whether they want to discuss the results of the Police Record Check with the requesting agency
  • The role of Orangeville Police Service is to provide the applicant with the results of the Police Record Check. The agency is responsible for determining the suitability of the applicant for the position
  • The result of any Police Record Check is just one component of the information available to and evaluated by the agency
  • By performing a Police Record Check, Orangeville Police Service is in no way making a recommendation on the suitability of the applicant for the position nor should the agency consider the existence of information to mean a compulsory disqualification of the individual
  • It is important to note that information contained within a Police Record Check is based upon information provided by the applicant and Orangeville Police Service cannot guarantee it will identify all information pertaining to the individual

Police Criminal Record Check 

What is it?

This check is intended for applicants who are involved as a volunteer, employee or in any situation where a basic Police Criminal Record Check is requested.

This check is NOT for individuals seeking a position with children or the vulnerable sector.

A Police Criminal Record Check will include:
  • Criminal convictions
  • Summary convictions
  • Findings of Guilt under the Youth Criminal Justice Act within disclosure period
A Police Criminal Record Check will not include:
  • Outstanding entries, such as charges and warrants
  • Absolute and conditional discharges
  • Current judicial orders, including Peace Bonds, Probation and Prohibition orders under the Criminal Code of Canada
  • Convictions where a pardon/record suspension has been granted
  • Convictions under provincial statutes
  • Local police contacts
  • Ministry of Transportation information
  • Family Court Restraining Orders
  • Foreign information
  • A Vulnerable Sector query
  • Diversions
  • Any reference to incidents involving mental health contact
  • Youth Criminal Justice Act information beyond disclosure date
  • Dispositions including, but not limited to, Withdrawn, Dismissed, and cases of Not Criminally Responsible by Reason of Mental Disorder

You may download the Criminal Record Check Form and print it on “8 1/2 by 11” letter size paper.

Do not sign the form until you bring it into the Orangeville Police Service with acceptable identification.  In order to process the check, you will be required to produce two pieces of valid identification – one of which must be government-issued and include your name, date of birth, signature and PHOTO.

Note: It is the same form for both the Police Criminal Record Check and the Police Information Check

Police Information Check

What is it?

It is a collection of offence information, including convictions, outstanding warrants, charges and judicial orders available from a local police agency’s records management system and other systems/records where authorized. This check is intended for applicants who are seeking employment and/or volunteering with agencies that require a criminal record check along with local police involvement.

This check is NOT intended for applicants who are seeking volunteer and/or employment with vulnerable persons.

A Police Information Check will include:
  • Criminal convictions from CPIC and/or local databases
  • Outstanding entries, such as charges and warrants, judicial orders, peace bonds, probation and prohibition orders
  • Absolute and conditional discharges within the applicable disclosure period
  • Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period
A Police Information Check will not include:
  • Convictions where a pardon/record suspension has been granted
  • Convictions under provincial statutes
  • Local Police Contact
  • Family Court restraining orders
  • Dispositions including, but not limited to, withdrawn, dismissed, and cases of not criminally responsible by reason of mental disorder
  • Ministry of Transportation information
  • Suspect information that would hinder an ongoing investigation or where the suspect has not been contacted
  • Youth Criminal Justice Act (YCJA) charges or information beyond applicable disclosure period
  • Diversions
  • Any reference to incidents involving mental health contact

Do not sign the form until you bring it into the Orangeville Police Service with acceptable identification.

Note: It is the same form for both the Police Criminal Record Check and the Police Information check

In order to process the check, you will be required to produce two pieces of valid identification – one of which must be government-issued and include your name, date of birth, signature and PHOTO. Please clink on link to see all acceptable pieces of Identification.

You may Download the fillable Police Information Check Form and print it on 8 1/2 “by 11” letter size paper.

Police Vulnerable Sector Check

What is it?

In order to obtain a Police Vulnerable Sector Check, you must be a resident of the Town of Orangeville. This check is restricted to applicants seeking employment and/or volunteering in a position of authority or trust relative to vulnerable persons in Canada only. It is a collection of offence information, including convictions, outstanding warrants, charges, judicial orders and sexual offence convictions for which the individual has received a record suspension where authorized by the Minister of Public Safety and Emergency Preparedness. Non-conviction information shall be released only when it meets the Exceptional Disclosure Assessment.

Police Vulnerable Sector Check will include:
  • Criminal convictions from CPIC and/or local databases
  • Summary convictions from CPIC and/or local databases
  • Outstanding entries, such as charges and warrants, judicial orders, peace bonds, probation and prohibition orders
  • Findings of Guilt under the Youth Criminal Justice Act within applicable disclosure period
  • Absolute and conditional discharges from local police held databases
  • In exceptional cases, where it meets the Exceptional Disclosure Assessment, non-conviction dispositions including, but not limited to, Withdraw and Dismissed
  • All record suspensions as authorized for release by the Minister of Public Safety
  • Not Criminally Responsible by Reason of Mental Disorder
Police Vulnerable Sector Check will not include:
  • Convictions under provincial statutes
  • Local police contact
  • Family court Restraining Orders
  • Ministry of Transportation information
  • Suspect information that would hinder an ongoing investigation or where the suspect has not been contacted
  • Youth Criminal Justice Act (YCJA) charges or information beyond applicable disclosure period
  • Foreign information
  • Any reference regarding mental health
  • Any reference to contagious diseases

Do not sign the form until you bring it into the Orangeville Police Service with acceptable identification.

You may Download the Police Vulnerable Sector Check Form and print it on 8 1/2 “ by 11” letter size paper.

What type of Record Check do I require?

The following table provides a guideline based on your position or occupation. Your employer or organization will determine which check is required.

Position or Occupation Criminal Record Check Police Information Check Police Vulnerable Sector Check
1. School Teacher or Teaching Assistant (on hire or placement)    
2. Office worker      
3. Social Worker    
4. Daycare Worker    
5. School Bus Driver    
6. Taxi Cab Driver    
7. Retail Worker      
8. Personal Support Worker    
9. Factory Worker      
10. Food Vendor      
11. Minor Sporting Coach    
12. Scout Leader    
13. Hospitality (bars, restaurants, hotels)      
14. Tenant for rental property      
15. Child and Youth Worker (ECE or PSW also)    
16. Nursing/Retirement Home Worker    
17. School Crossing Guard    
18. Landlord/Superintendent      
19. Security Guard      
20. Bank Teller      
21. Immigration/Permanent Resident      
22. Hospital Staff    
 Additional Information
  • Acceptable pieces of Identification
  • Fingerprinting
  • Reconsideration Process
  • If you reside outside Canada, you can obtain a certified criminal records check by applying directly to the Royal Canadian Mounted Police (RCMP). This involves submitting fingerprints. Details on the process are available on the RCMP website at the following link: http://www.rcmp-grc.gc.ca/cr-cj/fing-empr2-eng.htm

Acceptable Pieces of Identification (I.D.)

  • Federal, Provincial or Municipal identification card
  • Canadian National Institute for the Blind (CNIB) identification card
  • Passport
  • Birth Certificate
  • Certificate of Indian Status
  • Driver’s licence
  • FAST/Nexus cards
  • Canadian Citizenship Card
  • Possession and Acquisition Licence (PAL)
  • Military Family identification (MFID)
  • Permanent Resident (PR) card
  • Police Service issued warrant card
  • Valid student identity card from a Canadian or foreign institute
  • Social Insurance Numbers (SIN) are not acceptable for identification purposes
  • NOTE:  If your current Orangeville address is not on your identification you must bring proof of residency (utility bills, rental lease agreement, etc.)
Fingerprinting

Civilian Fingerprinting

The Orangeville Police Service offers fingerprint services for the following:

  • Record Suspension Applicants
  • Landed Immigrants
  • Visa/Border Crossing/Foreign Travel
  • Canadian Citizenship
  • Adoptions
  • Employment
  • Volunteer work
  • Vulnerable Sector
  • Name Change
Identification Requirements

Reconsideration Process

  • Applicants can request to amend or remove information listed on their Police Vulnerable Sector Check or Local File Closure.
  • Applicants have 60 days to initiate a reconsideration process from the date of their completed Police Vulnerable Sector Check or Local File Closure.

Reconsideration Package

Please submit the following to the Orangeville Police Service in person or by mail:

  • A letter outlining specific reasons why Orangeville Police Service should reconsider its decision AND/OR specific reasons why information should be removed or amended
  • A copy of the completed Police Vulnerable Sector Check or Local File Closure
  • $10.00 non-refundable fee (Certified cheque or money order payable to the Orangeville Police Service if package is being sent by mail)

Mailing Address

Attn:   Records Department Orangeville Police Service 390 C Line, Orangeville, Ontario L9W 3Z8